To parents and guardians,

At The Academies, we use Google Workspace for Education and we assume your consent to provide and manage a Google Workspace for Education account for your child. Google Workspace for Education is a set of educational productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. At The Academies, students will use their Google Workspace for Education accounts to complete assignments, communicate with their teachers, sign in to their Chromebooks, access academic curriculum, and learn 21st-century digital citizenship skills. 

 

The notice below provides answers to common questions about what Google can and can’t do with your child’s personal information, including:

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• What personal information does Google collect?

• How does Google use this information?

• Will Google disclose my child’s personal information?

• Does Google use student personal information for users in K-12 schools to target advertising?

• Can my child share information with others using the Google Workspace for Education account?

 

Please read this document carefully. We assume you give consent to The Academies to provide access to Google Workspace for Education "Additional Services" (noted below) for your student(s) unless you contact your school office or complete the form noted below.

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I understand and give permission for Visalia Unified School District to create/maintain a Google Workspace for Education account for my child and for Google to collect, use, and disclose information about my child only for the purposes described in the notice below. If you wish to revoke this permission to "Additional Services", please complete this form.

 

Google Workspace for Education Notice to Parents and Guardians

 

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts. 

Using their Google Workspace for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://workspace.google.com/terms/user_features.html). This list may change as educational needs change and will be updated accordingly: 

• Gmail

• Calendar

• Chrome Sync

• Classroom

• Cloud Search

• Contacts

• Docs, Sheets, Slides, Forms

• Drive

• Groups

• Jamboard

• Sites

• Vault

 

In addition, we also allow students to access certain other Google services and third-party applications with their Google Workspace for Education accounts. Specifically, your child may have access to one or more of the following “Additional Services.” This list may change as educational needs change and will be updated accordingly. 

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• Applied Digital Skills

• Currents

• FeedBurner

• Google Alerts

• Google Analytics

• Google Arts and Culture

• Google Bookmarks

• Google Books

• Google Cloud Platform

• Google Cloud Print

• Google Custom Search

• Google Data Studio

• Google Earth

• Google Groups

• Google Maps

• Google Mobile Device Management

• Google My Business

• Google My Maps

• Google News

• Google Photos

• Google Play

• Google Play Console

• Google Search Console

• Google Translate

• Material Gallery

• Scholar Profiles

• Third-Party App Backups

• Tour Creator

• Web and App Activity

• YouTube (restricted access)

 

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from Google Workspace for Education accounts in its Google Workspace for Education Privacy Notice. You can read that notice online at https://workspace.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:

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What personal information does Google collect?

 

When creating a student account, The Academies may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as a profile photo added to the Google Workspace for Education account.

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When a student uses Google services, Google also collects information based on the use of those services. This includes:

• device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information;

• log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;

• location information, as determined by various technologies including IP address, GPS, and other sensors;

• unique application numbers, such as application version number; and

• cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

 

How does Google use this information? 

 

In Google Workspace for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.

 

In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.

 

Does Google use student personal information for users in K-12 schools to target advertising?

 

No. For Google Workspace for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with a Google Workspace for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using a Google Workspace for Education account.

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Can my child share information with others using the Google Workspace for Education account?

 

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.

 

Will Google disclose my child’s personal information?

 

Google will not share personal information with companies, organizations, and individuals outside of Google unless one of the following circumstances applies:

• With parental or guardian consent. Google will share personal information with companies, organizations, or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through Google Workspace for Education schools.

• With Visalia Unified School District. Google Workspace for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.

• For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the Google Workspace for Education privacy notice and any other appropriate confidentiality and security measures.

• For legal reasons. Google will share personal information with companies, organizations, or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:

  • meet any applicable law, regulation, legal process, or enforceable governmental request.

  • enforce applicable Terms of Service, including investigation of potential violations.

  • detect, prevent, or otherwise address fraud, security, or technical issues.

  • protect against harm to the rights, property, or safety of Google, Google users, or the public as required or permitted by law.

Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

 

What if I have more questions or would like to read further?

 

If you have questions about our use of Google’s Google Workspace for Education accounts or the choices available to you, please contact your school administrator. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the Google Workspace for Education Privacy Center (at https://www.google.com/edu/trust/), the Google Workspace for Education Privacy Notice (at https://workspace.google.com/terms/education_privacy.html), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/). 

Read more about third-party apps - click here. 

The Core Google Workspace for Education services are provided to us under Google Workspace for Education Agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html) and the Data Processing Amendment (at https://www.google.com/intl/en/work/apps/terms/dpa_terms.html).